Compliance checklist and deadlines

Insights

Insights

Compliance checklist and deadlines

Know what is due and what is wrong before it costs you.

The problemEmployer duties, invoice rules and filing dates are scattered, so the first sign of a missed one is a letter.

The resultOne place lists the warnings on your invoices and the employer duties to tick off, with a calendar and reminders for every deadline.

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Example with sample data. Nothing here is real.

What you can do

  • See open warnings by severity, such as a QR-bill problem or a gap in invoice numbers, and acknowledge the ones you have dealt with
  • Work through a checklist of employer duties for your country and mark each one done, with a note and a document as proof
  • See upcoming deadlines on a calendar: checklist items, invoice due dates and receipt deadlines
  • Subscribe to your deadlines from Outlook, Apple or Google Calendar through a private link
  • Choose how many days ahead you are reminded, in the app, by email or both
  • Add optional panels to the staff page for Swiss employer duties, the Italian CCNL contract and a chemical register

Who can use it

Owners, Admins, Managers and Accountants can use this.

Marking items done, acknowledging warnings, setting reminders and creating calendar links need the compliance manage permission, which Owners and Admins hold. The three optional add-ons are installed per business from the marketplace.

Ask Heyva AI

  • What compliance warnings do I have?

  • What is due in the next 30 days?

  • Remind me a week before every deadline

Questions

What does the Compliance Center check today?
Rules about your invoices: for example a QR-bill that cannot be printed, an invalid QR reference or bank account number, a paid invoice that its payments do not cover, and gaps in your invoice numbers. The accounting and payroll sources are shown as coming soon.
Which checklist do I see?
A baseline that every business gets, plus the Swiss or the Italian list when the business is in that country. Trade add-ons can add more items. Each item shows its legal basis and how often it comes round.
What does acknowledging a warning do?
It moves the warning to the Acknowledged list, so it no longer counts as open. You can restore it at any time.
How do the calendar links work?
Create a subscription and paste the private link into your calendar app. Anyone who has the link can see your deadlines, so keep it private; you can revoke it whenever you like.
When do I get a reminder?
You choose, for each kind of deadline, how long before it you want to hear (on the day, or up to 30 days ahead) and whether by in-app message, email or both. Reminders can also be switched off.
What do the add-ons add?
Panels on the staff page: Swiss Employer Compliance for Swiss employer duties, CCNL Italian Compliance for the Italian contract checklist, and Cleaning Compliance for a chemical register and a chemical-hazard checklist on bookings. The Compliance Center shows a card when Cleaning Compliance is active.
For AI agents

Heyva AI and connected assistants can do this with these tools:

  • heyva_get_compliance_report
  • heyva_acknowledge_compliance_finding
  • heyva_restore_compliance_finding
  • heyva_export_compliance_findings_csv
  • heyva_list_checklist_items
  • heyva_get_checklist_item
  • heyva_complete_checklist_item
  • heyva_unmark_checklist_completion
  • heyva_get_compliance_deadlines
  • heyva_set_compliance_reminder_preference
  • heyva_create_compliance_calendar_subscription
  • heyva_list_property_chemicals
  • heyva_set_property_chemicals

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Last reviewed 31 October 2026