Team
Staff
Your team in one directory.
The problemContracts, contact details and leave sit in different files, so nobody sees the whole picture of who works for you.
The resultEvery team member has one record with contract, login link, leave and pay, so you manage people from one place.
What you can do
- Add a team member with name, email, role, hire date and contract type
- Search the list and filter it by active or inactive
- See contract, weekly hours, hire date and employee number on one page
- Link a record to an existing login, or invite the person by email
- See approved and pending leave days, and request leave for someone
- Open salary and payslips on the same record where payroll is available
- Remove someone from the team (their record is kept as archived), reinstate them later, or delete a record that was never used
Who can use it
Owners and Admins can use this.
The HR area is for people who can add and manage staff, which Owners and Admins can out of the box. The salary figures also need permission to view payroll.
Ask Heyva AI
Add a new cleaner starting next Monday
List staff who are no longer active
Deactivate a team member who has left
Questions
Is a staff record the same as a login?
No. The record is the roster entry with contract and hours. The login is what lets the person sign in. Link the two on the record.
How do I add someone who will use the Heyva Team app?
Add the staff record, then choose Invite on it and enter their email. When they accept, the invitation connects the login to the record by matching the email.
How do I remove someone who has left?
Open their record and choose Remove from team. The record is kept as inactive for your files, the person loses their roles and access to your businesses, and they can still sign in to see their own payslips and personal data. Choose Reinstate to bring them back; their roles and businesses are not restored, so add them again in Team.
Why do I not see the salary tabs?
They appear only where payroll is available for your country. Without permission to view payroll they show no figures.
What does the Owner pill mean?
It marks the business owner's own record. Payroll leaves that record out.
When can I delete a staff record for good?
Only when nothing refers to it: no payslips, bookings, hours or leave, and no linked login. Otherwise the portal says what is in the way. Remove the person from the team instead, which keeps the history.
For AI agents
Heyva AI and connected assistants can do this with these tools:
heyva_list_staffheyva_get_staffheyva_create_staffheyva_update_staffheyva_deactivate_staffheyva_link_staff_to_userheyva_unlink_staff_from_userheyva_set_staff_salary